MINUTES OF THE VESTRY MEETING OF ST. PAUL’S EPISCOPAL CHURCH

The regularly scheduled meeting of the Vestry of St. Paul’s Episcopal Church was held May 9, 2010 at 12:00 PM in the Holy Communion Chapel.     In attendance were:  Father Patrick Peters, Lee Machan, Margaret Baxter, Peggy Donnan, William Kaufhold, Kim (Morrow) Kauffman, Peter Ollar, William Weinberg, Tracy Witmer, Evelyn Martin, Beverly Euculano.

Absent:  Cle Berntheizel, Robert Brubaker, John Guilfoyle, Les Graham, Beth Runkle

The meeting opened with a prayer by William Kaufhold.

The minutes of the March 14, 2010 meeting were approved as presented.

The treasurer’s reports for March and April were approved as presented.              .            . 

COMMITTEE REPORTS

Finance and Investments

The committee met in April.  Pledges and offerings are good.  Even though the economy is starting to look better, our interest income from investments is way down because banks are using averages between 2007 and 2010.  The annual roof maintenance was all done in January and that bill came in early and needs to be paid.  As Capital Campaign money comes in, it will be used to pay the roof bill.  We are changing waste disposal companies.  No money has been sent to the Diocese; a letter will be sent to the Diocese explaining the reason for the delay.  We need to be thinking of new fundraisers.

Property

The committee did not meet this month.  A draft of the Maintenance Manual was distributed for review and will be finalized at the next Vestry meeting.  The storm windows were taken down.  The organ was removed from the choir room.

Stewardship

On June 13 a lawyer will speak here about remembering the church in our wills.  The Stewardship Thank You Dinner is planned for October 9.  Committee is planning ways to honor individual groups for their work.

Outreach Ministry

Committee met and discussed various possibilities to increase church attendance.  The most effective way is by personal invitation.

Inreach and Hospitality

Committee has had a busy month.  The Bishop’s luncheon is June 6 at 11:00 AM.

Nomination

Committee will meet in June.

Renovation

Small projects still need to be completed.

Mission and Ministry

No report.

Grants

No report.

Marketing and Publicity

Kim Kauffman and Beth Runkle have agreed to serve. The committee is asking for suggestions for better and cheaper advertising of our church special events.  It is expensive to put ads in the local newspapers.

OLD BUSINESS

• Vestry members are reminded to check the schedule and be available for their assigned times when members wish to talk to them after the 8:00 and 10:15 services.

• The audit is on hold until the money is available.

• Filling the old oil tank is on hold until the money is available.

  NEW BUSINESS

  Several fundraisers are planned: 

  • Our annual lottery tickets will be sold at the Strawberry Festival on June 26, Memorial Day Parade on May 31 and Columbia Car Show on June 19.   

  • Cloister Car Wash tickets will be available after May 17.  Tickets will sell for $15 and we keep $7.50.

  • Other fundraisers are being reviewed including possibly a dunk tank (successful in the past).

    RECTOR’S REPORT

    • March and April were busy months.  It will slow down somewhat this summer.

    • Pentecost is in two weeks.

    • The Bishop’s visit is June 6.

    • The Strawberry Festival is June 26.

    • The annual parish picnic is July 31.  Volunteers are needed.

    • There will be no Vestry meetings in June and August.

      Meeting adjourned at 1:00 PM following closing prayer by Father Patrick.

      Respectfully submitted,

      Evelyn Martin